Spacefinish is a global design and workspace strategy firm specializing in the design, build, and transformation of office spaces. We help organizations create smart, functional, and future-ready environments that drive productivity, collaboration, and business growth. Trusted by leading companies and fast-growing startups, we combine design thinking, technology, and execution excellence to deliver world-class workspaces tailored to modern work needs.
We are recruiting to fill the position below:
Job Position: Fit-Out Procurement Manager
Job Location: Lagos (Hybrid)
Employment Type: Full-time
Role Summary
- The Fit-Out Procurement Manager is responsible for leading the strategic sourcing and procurement of all interior finishes, FF&E (Furniture, Fixtures & Equipment), and specialized systems (AV, CCTV, LAN/Wi-Fi) for the Reportage Towers project.
- Reporting to the Head of Procurement & Supply Chain, this role ensures 100% compliance with approved design specifications, fixed budget constraints, project timelines, and international hotel brand standards. You will oversee the complete procurement lifecycle, from initial vendor mapping and mock-up room delivery to long-lead ordering, contract drafting, and quality control.
Key Responsibilities
Strategic Sourcing & Vendor Management:
- Source, pre-qualify, and onboard local and international vendors and specialized technical subcontractors capable of delivering high-end, hospitality-grade quality.
- Manage competitive bidding processes using standardized Commercial Bid Evaluation Matrices and release Requests for Quotations (RFQs).
- Review unpriced Bills of Quantities (BOQ) and execute value engineering strategies to optimize costs without compromising design intent.
Brand, Quality & Change Governance:
- Serve as the primary liaison to the international hotel brand operator and client for material sample, catalogue, and design submission approvals using a formal Sample Approval Matrix.
- Oversee material quality control, ensuring bulk-procured materials match approved mock-up room benchmarks and specifications.
- Manage the formal variation process, ensuring any design change impacting budget or lead times is documented and signed off prior to purchasing.
Project Execution & Delivery Tracking:
ProjectManagement
- Procure and deliver all specified materials for the Studio Room mock-up within critical path timelines to secure early sign-offs.
- Identify and place confirmed Purchase Orders (POs) for 100% of long-lead fit-out materials within the first 45 days to lock in production and shipping slots.
- Utilize modern ERP software to manage and track multi-stage procurement pipelines from shop drawing approvals to final site installation.
Financial & Contractual Control:
- Manage complex multi-currency contracts (USD-denominated, local currency-settled) to mitigate foreign exchange risks and protect margins.
- Draft and enforce vendor agreements that include clear retention terms, warranties, and defect liability clauses.
Requirements
Educational Qualification & Experience:
- Education: Bachelor’s Degree in Supply Chain Management, Procurement, Quantity Surveying, Civil Engineering, Architecture, or a related field.
- Fit-Out Sourcing: 7–10 years of total experience in procurement and supply chain, with at least 5–7 years specifically focused on high-end fit-out procurement within luxury hospitality or commercial real estate developments.
- Brand Standards: Demonstrated experience working with international hotel brand standards and third-party brand operator approval processes.
- Commercial Knowledge: Strong background managing fixed-sum project budgets, contract negotiations, value engineering, and foreign exchange (FX) settlement structures.
- Software: Hands-on expertise with modern ERP systems (SAP, Oracle, Odoo) and inventory/pipeline tracking tools.
Essential Skills & Competencies:
- FF&E & Finish Literacy: Expert ability to read and interpret interior design specs, shop drawings, joinery details, and finish schedules (rugs, cladding, murals, lighting).
- Contractual & Retention Management: Advanced skills in drafting robust supplier contracts, defect liability clauses, and retention schedules.
- Systems & Data-Driven: Highly structured approach using submittal matrices, technical checklists, and data analysis rather than intuition for procurement decisions.
- Proactive Risk & Pipeline Management: Strong ability to track long-lead items, anticipate supply chain bottlenecks, and raise formal mitigation strategies early.
- High Accountability & Detail Orientation: Absolute precision in verifying technical product specs prior to ordering to prevent site rejection and delays.
Method of Application
Interested and qualified candidates should send their Applications to: [email protected] using the Job Position as the subject of the mail.
